What personal data does Bodenham Ramblers Club collect?
The data we routinely collect is limited to members' names, addresses, email addresses and telephone numbers.
For some of our members we may have additional information such as committee membership.
What is this personal data used for?
We use members' data for the administration of the club and the communication of information to members.
Who is your data shared with?
Data that you provide to the club is shared with other club members and for inclusion in the walks programme.
Your data is not passed to any other organisation except village newsletters and/or websites which include Bodenham Ramblers' walk programme details.
Where does the data come from?
Data about our members is provided by themselves when applying to join the club.
Updates to this data is initiated by the member.
How is this data stored?
This information is stored on the computers of the Club Committee members.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer
The person responsible for ensuring the Club discharges its obligation under the GDPR is the Club Secretary.
Who has access to your data?
The members of the committee have access to members' data in order for them to carry out their legitimate tasks for the club.
What is the legal basis for collecting this data?
The Club collects personal data that is necessary for the purposes of its legitimate interests in running the Bodenham Ramblers Club.
How can you check what data we have about you?
If you want to see the basic membership data that we hold about you, you should contact the Secretary.
Does Bodenham Ramblers Club collect any 'special' data?
The GDPR refers to sensitive personal data as 'special categories of personal data'. We do not record any such sensitive personal data.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used
1) You could maintain your club membership with your current name but with limited contact details. However we do need to have at least one method of contacting you
2) If you do not wish to provide your telephone number it will not appear on the club programme by email
3) If you do not wish to provide your email address then you will not be able to receive the club programme by email
4) You may choose not to receive emails from the club
To correct or update or remove your data please contact the club secretary.
How long do we keep your data for and why?
We normally keep members' data for administrative purposes as long as their membership continues.
What happens if a member resigns or dies?
If a member resigns or dies, all data will be deleted from the membership list within one month.
Compiled April 2018